As a Purchasing Administrator, you‘ll be responsible for:

• Communicating with suppliers and clients.
• Informing the Fleet Supervisor of any non-conformity observed and proposing relevant corrective and preventive actions.
• Informing the Fleet Supervisor about complaints and discrepancies between the vessel and suppliers, and effectively handling them.
• Monitoring supply and delivery process documentation, overseeing the entire process, and verifying invoices from both suppliers and clients.
• Monitoring the vessels’ performance to achieve department’s objectives and maintain budget requirements.
• Handling the monthly closing inventory process and ensuring the vessels catering accounts are updated correctly.
• Reporting to the Fleet Supervisor regarding catering administration progress and informing of any challenges.
• Preparation of reports.
• Keeping documentation for inquiries, purchase orders, and other related documents, and ensuring the security and confidentiality of all documents.
• Carrying out all administrative duties in accordance with the IMS and staying aware of any implemented changes.
• Collaborating with other personnel to ensure the smooth operation of the company while maintaining the overall high quality of services and following
• predetermined communication and reporting lines.
• Ensuring that all administrative duties are carried out to the standards required by the company.
• Performing any other ad-hoc duties as required by the Fleet Supervisor or COO.

Our Expectations:

• College or university graduate in Shipping, Maritime Studies, Culinary Arts, Food Technology, Nutrition and Dietetics, Business Administration, Economics and Finance, or another relevant field.
• Computer literacy; excellent knowledge of MS Office applications.
• Excellent command of the English language (written and verbal).
• Good time-management and task organization skills.
• Good communication skills.
• Attention to detail.
• Passion for the shipping industry.
• Willingness to develop and grow within the company.
• Previous work experience in a similar position will be seen as an advantage.

What we offer:

• Competitive salary package.
• 13th salary.
• Performance-based bonus.
• Hybrid and flexible working arrangements upon completion of the training period.
• Provident Fund Plan.
• Amazing opportunities for career progression.
• Excellent work environment with fantastic working conditions.
• Continuous learning and development.
• A fast-growing and vibrant company.
• Exciting company activities, including team outings, corporate gatherings and events, intercompany hobby teams, and team-building activities.
• Financial Relief Programs. 
• In-house entertaining space.
• Wellness Initiatives such as yoga classes, massage therapy sessions, discounted gym memberships, mental health support, in-house nutritionist, and many more. 
• Friendly, fun and high skilled coworkers from around the world.

APPLY: Career Site (csod.com)