Accounts officer

Scope of duties 

The AO is primarily responsible for posting and recording into the accounting system the Group’s non-trade supplier/creditor invoices that have been registered and approved. The AO ensures that invoices are recorded in a timely, accurate, and efficient manner in accordance with all relevant controls. The AO also processes and posts expense claims (e.g., staff expense claims, travel expenses, visa expenses). They are responsible for maintaining and monitoring cash balances, facilitating cash receipts and payments, and ensuring that all transactions and balances are duly recorded in the accounting system with the corresponding accounting entries.

Responsibilities

• Accurately posts financial transactions into the accounting system.
• Maintains organized records of all financial documents, including invoices, receipts, and statements.
• Processes incoming invoices, ensuring they are accurate and match purchase orders or contracts.
• Prepares and issues supplier ageing analyses, ensuring timely processing.
• Monitors account balances and ensures financial data is accurate and up to date.
• Ensures that documents are easily accessible for audits and financial reviews.
• Maintains the fixed assets register for office capital expenditure, calculates, and posts the related depreciation charge for all Group fixed assets.
• Analyses monthly recurring expenditures (e.g., telephone costs, car fuel costs).
• Runs and posts accruals.
• Checks and processes staff expense claims.
• Checks and processes visa expenses.
• Prepares and submits VAT returns.
• Acts as archive administrator for company document storage.
• Maintains petty cash, records expenditures, and ensures fund transfers are properly documented.
• Issues receipts and maintains accurate transaction records.
• Assists with general office duties such as answering phone calls, responding to emails, and preparing correspondence related to accounting matters.
• Performs other administrative tasks as required by the accounting department.
• Provides general support to the Accounts Department as required by the CA and CFO.
• Implements the Group’s Management System and makes suggestions for improvements.

Required Qualifications / Competencies  

• LCCI Intermediate and/or university degree in Accounting and/or Finance or another Business or Finance-related subject
• Previous relevant experience will be considered an advantage
• Ability to complete tasks effectively on a daily basis and meet deadlines
• Ability to communicate effectively with internal and external customers and suppliers
• Solid bookkeeping knowledge and experience with computerized accounting systems
• Proficiency in spreadsheet applications is considered desirable
• Good command of the Greek and English languages

Benefits

• 13th Salary
• Provident Fund
• Private Medical Insurance
• Monthly Nursery Care Allowance
• Annual Paid Study Leave
• Lunch
• Parking